…Back to page 2
8. General meetings
8.1. The
Annual General Meeting shall be held not later than the end of December
each year. Twenty one clear days’ written notice shall be given to Members
of the Annual General Meeting by circulating a copy of the notice to every
member at their supplied address and posting the notice on the Organisation
web site.
8.2. Members
must advise the Secretary in writing of any business to be tabled at the
Annual General Meeting at least fourteen days before a meeting. The
Secretary shall circulate or give notice of the agenda for the meeting to
Members not less than seven days before the meeting.
8.3. The
business of the Annual General Meeting shall be to:
8.3.1. confirm
the minutes of the previous Annual General Meeting and any General Meetings
held since the last Annual General Meeting;
8.3.2. receive
the audited accounts for the year from the Treasurer;
8.3.3. receive
the annual report of the Committee from the Secretary;
8.3.4. elect
an auditor;
8.3.5.
elect the Officers of the Organisation;
8.3.6. review
subscription rates and agree them for the forthcoming year;
8.3.7. transact such other
business received in writing by the Secretary from Members fourteen days
prior to the meeting and included on the agenda.
8.4. The
agenda could provide for "Any Other Business", but Members should
be encouraged to refer other items to the General Committee and give the
required notice for important Annual General Meeting business.
8.5. Special
General Meetings may be convened by the General Committee or on receipt by
the Secretary of a request in writing from not less than ten Regular
Members of the Organisation. At least 21 days’ notice of the meeting shall
be given.
8.6. Nomination
of candidates for election of Officers shall be made in writing to the
Secretary at least 14 days in advance of the Annual General Meeting date.
Nominations can only be made by Regular Members and must be seconded by
another Regular Member.
8.7. At
all General Meetings, the chair will be taken by the president or, in their
absence, by a deputy appointed by the president.
8.8. Decisions made at a General Meeting shall be by a
simple majority of votes from those Regular Members attending the meeting.
In the event of equal votes, the Chairperson shall be entitled to an additional
casting vote.
8.9. A
quorum for a General Meeting shall be five Regular Members including the
Chairperson and Secretary.
8.10.
Each Regular Member of the
Organisation shall be entitled to one vote at General Meetings.
9. Alterations to the Constitutions
9.1. Any
proposed alterations to the Organisation’s Constitution may only be
considered at an Annual or Special General Meeting convened with the
required written notice of the proposal. Any alteration or amendment must
be proposed by a voting Member of the Organisation and seconded by another
voting Member. Such alterations shall be passed if supported by not less
than two-thirds of those voting Members present at the meeting, assuming
that a quorum has been achieved.
Page4…
10.
11.
12.
13.
14.
15.
16.
© 2008 Progressive Initiative. The Progressive Initiative rejects all forms of
discrimination, embraces democracy and encourages transparent politics. The
views expressed in this site are those of its members.